This article shows you how to set up a Data Processing Agreement (DPA) or another non-monetary agreement in Contractpedia. These agreements do not involve payments but still require tracking for compliance, responsible persons, and renewal or termination dates.
A DPA is a non-monetary agreement in which a supplier or service provider processes personal data on your behalf. It defines the responsibilities of both parties to ensure data is handled securely and in compliance with applicable laws, such as GDPR. Tracking DPAs in Contractpedia helps you manage start and end dates, monitor termination notice periods, and store related documents in one central place.
Go to Contracts → ➕ Add new contract button and follow the steps below to fill in each section correctly.
General information #
Contract name:
Enter the name, e.g “Data Processing Agreement”.
Company name:
Select the supplier. You can create it quickly using Add new if needed.
Status:
Select Active if the agreement is ongoing.
Category:
Choose Legal, or create a new category via Add new.
Contract number:
Enter your internal reference number if you use one; otherwise leave it blank.
Connections #
Responsible person:
Select the person who manages the contract, or create one using Add new.
To receive automatic to-dos and reminders, this person must be a Contractpedia user. Make sure their person record is linked to their user account.
Location:
Choose the location this agreement belongs to.
If your company has a single location, simply use one called Main Location.
Department:
Type the department responsible, e.g. Administration.
Linked assets:
Usually left blank for non-monetary contracts, such as data processing agreements.
Dates & periods #
Start date:
Select the start date of the agreement.
Expiration type:
Choose No fixed period. Most DPAs are open-ended as long as the service relationship exists. No fixed period (open-ended) contracts continue indefinitely until terminated.
Contract period:
For No fixed period (open-ended) contracts, this field is not applicable.
End date:
For No fixed period (open-ended) contracts, this field is not applicable.
Automatic renewal:
For No fixed period (open-ended) contracts, this field is not applicable.
Termination notice:
Select the notice period specified in your contract, e.g. 30 days. This is the notice period required to terminate the agreement.
Renewal limit:
For No fixed period (open-ended) contracts, this field is not applicable.
Denunciated:
Skip this unless the contract is being terminated. If so, enter the Actual termination date and Actual expiration date
Financial information #
Type:
Select Non-monetary (this contract is not related to money).
Index terms:
You can skip this field.
Payment terms:
You can skip this field since this is a non-monetary contract.
Files #
Attachments:
Upload related documents via drag-and-drop or by selecting files.
External links:
Add links to documents stored on cloud platforms or servers (press Enter to add each link).
To-do #
Create a to-do:
For No fixed (open-ended) contracts, it is not possible to enable automatic to-dos, because the contract does not have a fixed end date or renewal.
However, you can still create manual to-dos to track important actions. For example, you can set up a to-do to review the contract at any time:
- Assign the to-do to the Responsible person
- Select Review contracts as the category
- Choose a Priority (e.g., Medium)
- Set a Due date
This allows you to monitor and manage ongoing contracts even when they do not have automatic reminders.
Comments #
Comments field:
Optionally add internal notes about this contract.
When finished, click Save.
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