--- title: "Website Hosting + Domain [EXPENSE]" description: "This article shows you how to set up a **Hosting and domain service** as a contract in Contractpedia. Go to **Contracts →** ➕ **Add new contract button**and follow the steps below to fill in each section correctly. ### **General information** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain1-1.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain1-1.jpg) 👆Click/tap image…" url: "https://support.contractpedia.com/articles/website-hosting-and-domain/" updated: "2025-12-16" category: Features / Contracts / Contract setup guides --- # Website Hosting + Domain [EXPENSE] This article shows you how to set up a **Hosting and domain service** as a contract in Contractpedia. Go to **Contracts →** ➕ **Add new contract button**and follow the steps below to fill in each section correctly. ### **General information** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain1-1.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain1-1.jpg) 👆Click/tap image to enlarge it **Contract name**: Enter the name, e.g **"Website Hosting & Domain"**. --- **Company name**: Select **your supplier**, or click **Add new** to quickly create it. --- **Status**: Select **Active** if the contract is ongoing. --- **Category:** Choose **Internet**, or create a new category via **Add new**. --- **Contract number:** Enter your internal reference number if you use one; otherwise leave it blank. ### **Connections** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain2.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain2.jpg) 👆Click/tap image to enlarge it **Responsible person: ** Select the person who manages the contract, or create one using **Add new.** To receive automatic to-dos and reminders, this person must be a **Contractpedia user.**Make sure their person record is linked to their user account. --- **Location: ** Choose the location this contract belongs to. If your company has a single location, simply use one called **Main Location**. --- **Department: ** Type the department responsible, e.g. **IT**. --- **Linked assets: ** Not typically relevant for hosting/domain contracts, so you can skip this. (Useful when linking devices, SIM cards, photocopiers, etc.) ### **Dates & periods** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain3.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain3.jpg) 👆Click/tap image to enlarge it **Start date: ** Select the start date of the contract. --- **Expiration type: ** Choose **Fixed period**. --- **Contract period: ** Enter the duration, e.g. **24 months**. --- **End date: ** If you selected a contract period, you can ignore this field. --- **Automatic renewal: ** Select the renewal period if the contract renews automatically. (e.g. **24 months**). --- **Termination notice: ** Select the notice period from your contract, e.g. **30 days**. This is the period before the end date during which you must notify your supplier if you want to cancel. --- **Renewal limit: ** Usually left blank for hosting/domain contracts. (Used only if a contract can renew a limited number of times) --- **Denunciated:** Skip this unless the contract is being terminated. If relevant, enter the *Actual termination date* and *Actual expiration date * ### **Financial information** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain4.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain4.jpg) 👆Click/tap image to enlarge it **Type:**  Select **Expense** (you pay the supplier).   --- **Fee name: ** Add one or more fees. Useful if you pay separately for: - hosting - each domain - subdomains - technical support - SSL certificates, etc. --- **Amount: ** Enter the amount, e.g. **150** for €150 per year. --- **Period and period type: ** Set how often the fee recurs. One-time → **Once** Monthly → **1 | Month** Yearly → **1 | Year** (or **12 | Month**) --- **Billing start date: ** Optional. If you don't enter a date, it will automatically use the contract start date. Use a Billing start date when the fee begins later than the contract start date. Typical hosting/domain examples: - You add a new domain halfway through the hosting period. - The hosting starts on January 1, but the domain was transferred on February 15. - A new add-on service (SSL, email service, backup plan) begins mid-contract. This lets your calculations match the real-world billing timeline. --- **Billing end date: ** Optional. Use this for example when a fee stops before the contract ends. If you leave Billing end date empty, the fee continues and will also be used during automatic renewals. Common use cases: - A domain expires earlier than the hosting period. - An add-on service (e.g., backup or support) is discontinued mid-contract. - Your final renewal period includes a last invoice that arrives *after* the contract end date — in that case, enter the Billing end date to ensure it is included in calculations. (If your last payment occurs after the contract end date, set a **Billing end date** so it is included in calculations.) --- **Estimated value: ** Usually not needed for hosting/domain contracts. Tick only when a payment varies. --- **Index terms:**  Informational only. Enter any indexation details if relevant. --- **Payment terms: ** Describe how and when payments should be made (e.g. **Net 30**, **Pay within 10 days**, etc.). ### **Files** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain5-1.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain5-1.jpg) 👆Click/tap image to enlarge it **Attachments: ** Upload related documents via drag-and-drop or file selection. --- **External links: ** Add links to documents stored on cloud platforms or servers (press **Enter** to add each link). ### **To-do** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain6.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain6.jpg) 👆Click/tap image to enlarge it **Create automatic to-dos: ** Keep this box **checked** to enable automatic-renewal to-do reminders. You don’t need to fill in any to-do details — the system will create them and assign them to the **Responsible person**. You can add extra to-dos if you want. ### **Comments** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain7.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Hosting-and-domain7.jpg) 👆Click/tap image to enlarge it **Comments field: ** Optionally add internal notes about this contract. When finished, click **Save**. --- ***Couldn't find what you were looking for? [Submit a support request](https://support.contractpedia.com/submit-a-request/)***