--- title: "Lease contract [EXPENSE]" description: "This article shows you how to set up a **Lease contract** in Contractpedia. A **Lease contract** is an agreement where you make regular payments to use an asset—such as a car, machine, or piece of equipment—for a fixed period of time. The…" url: "https://support.contractpedia.com/articles/lease-contract/" updated: "2025-12-18" category: Features / Contracts / Contract setup guides --- # Lease contract [EXPENSE] This article shows you how to set up a **Lease contract** in Contractpedia. A **Lease contract** is an agreement where you make regular payments to use an asset—such as a car, machine, or piece of equipment—for a fixed period of time. The payments, duration, included services, and responsibilities are defined in the lease terms. In this example, we will use a **Car Lease contract**, but the steps are the same for any other type of leased asset. Go to **Contracts →** ➕ **Add new contract button**and follow the steps below to fill in each section correctly. ### **General information** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-1-1.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-1-1.jpg) 👆Click/tap image to enlarge it **Contract name**: Enter the name, e.g **"Company Car Lease"**. --- **Company name**: Select the **lessor.** You can create it quickly using **Add new** if needed. --- **Status**: Select **Active** if the lease contract is currently valid. --- **Category:** Choose **Car leasing**, or create a new category via **Add new**. --- **Contract number:** Enter your internal reference number if you use one; otherwise leave it blank. ### **Connections** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-2.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-2.jpg) 👆Click/tap image to enlarge it **Responsible person: ** Select the person who manages the contract, or create one using **Add new.** To receive automatic to-dos and reminders, this person must be a **Contractpedia user.**Make sure their person record is linked to their user account. --- **Location: ** Choose the location this contract belongs to. If your company has a single location, simply use one called **Main Location**. --- **Department: ** Type the department responsible, e.g. **Administration**, or **Finance**. --- **Linked assets: ** If you wish, you can link one or more specific assets to this contract (e.g. a *VW Golf*). To link an asset, first create it under **Assets**, then return to the contract and select it from the **Linked assets** field. If you don’t need to track the asset in Contractpedia, you can simply leave this field blank. ### **Dates & periods** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-3.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-3.jpg) 👆Click/tap image to enlarge it **Start date: ** Select the start date of the lease contract. --- **Expiration type: ** Choose **Fixed period**. --- **Contract period: ** Enter the duration, e.g. **48 months**. --- **End date: ** If you selected a contract period, this will be calculated automatically and you can ignore this field. --- **Automatic renewal: ** Select the renewal period if your lease contract renews automatically. (e.g. **12 months**). --- **Termination notice: ** Select the notice period specified in your contract, e.g. **3 months**. This is the period before the end date during which you must notify the lessor if you wish to cancel. --- **Renewal limit: ** Usually left blank for lease contracts. Use this field only if the contract can renew a limited number of times. For example, entering **1** means the contract can be renewed once. --- **Denunciated:** Skip this unless the contract is being terminated. If so, enter the *Actual termination date* and *Actual expiration date * ### **Financial information** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-4-1.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-4-1.jpg) 👆Click/tap image to enlarge it **Type:**  Select **Expense** (you pay the lessor).   --- **Fee name: ** Add one or more fees. You can add your monthly, annual or other charges (e.g. residual value, maintenance fees). --- **Amount: ** Enter the payment amount, e.g. **400** for €400 per month. --- **Period and period type: ** Set how often the fee recurs. One-time → **Once** Monthly → **1 | Month** Yearly → **1 | Year** (or **12 | Month**) --- **Billing start date: ** Optional. If left blank, billing starts on the contract start date. Use this field if a fee starts at a specific time that differs from the contract start—for example, a **residual value payment** due at the end of the lease. This tells Contractpedia exactly when the fee is scheduled to occur. --- **Billing end date: ** Optional. Use this if a fee applies only for a limited period. Enter both a Billing start and a Billing end date. If the Billing end date is left blank, the fee continues and will be used for the automatic renewal period. (In case a last payment occurs after the contract end date, set a **Billing end date** so it is included in calculations.) --- **Estimated value: ** Tick this only if payment varies. --- **Index terms:**  Informational only. Enter any indexation details if relevant. --- **Payment terms: ** Describe how and when payments should be made (e.g. **Net 30**, **Pay within 10 days**, etc.). ### **Files** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-5-1.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-5-1.jpg) 👆Click/tap image to enlarge it **Attachments: ** Upload related documents via drag-and-drop or by selecting files. --- **External links: ** Add links to documents stored on cloud platforms or servers (press **Enter** to add each link). ### **To-do** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Stepped-rental-agreement6To-do.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Stepped-rental-agreement6To-do.jpg) 👆Click/tap image to enlarge it **Create automatic to-dos: ** Keep this box **checked** to enable automatic-renewal to-do reminders. You don’t need to fill in any to-do details — the system will create them and assign them to the **Responsible person**. You can add extra to-dos if you want. ### **Comments** [![](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-7.jpg)](https://support.contractpedia.com/wp-content/uploads/2025/11/Car-Lease-7.jpg) 👆Click/tap image to enlarge it **Comments field: ** Optionally add internal notes about this lease contract. When finished, click **Save**. --- ***Couldn't find what you were looking for? [Submit a support request](https://support.contractpedia.com/submit-a-request/)***